---
title: Faculty/Teacher Emailing and Reminders
slug: facultyteacher-emailing-and-reminders
docTags: 
createdAt: 2023-06-20T20:09:07.000Z
---

This feature allows a teacher to be sent a report of their courses attendance, automatically on a predefined schedule.

Automated reminders can also be setup if attendance is overdue for a session that a teacher is responsilbe for.



## Navigation:



Navigate to Admin -> Attendance Notifications



::Image[]{src="https://api.archbee.com/api/optimize/EKIwCN-iYgDzwOgj04E1V/Mz9V0oHJbIwBY2AQ5Za7B_image.png" size="44" width="401" height="567" position="center" showCaption="false"}

On the right of the page, the list of existing notifications is shown, along with the option to add a new one: "Add Schedule"



![](https://api.archbee.com/api/optimize/EKIwCN-iYgDzwOgj04E1V/GZR_lOyF7seU07cHXg06a_image.png)

## Setting Up a Reminder for Incomplete Attendance



![](https://api.archbee.com/api/optimize/EKIwCN-iYgDzwOgj04E1V/ER-88Eb3ohOUT1enDFXpl_image.png)

**Title **- The name of this rule, please use something descriptive to make sure its clear what it is doing.

**Description** - An outline of what this rule is doing

**Schedule** - Select the grey box to define how frequently this rule should run

**Enabled **- Is the rule enabled or not

**Test Mode **- If this is enabled it will only email alerts to the email address in the "copy emails to" field

**Copy Emails to**- An optional email address where all alerts can be sent to.

**Email Subject **- The subject of the email 

**Email Introduction **- The body of the email. Note that the list of incomplete sessions will shows beneath this in the actual email.

**Format **- This should be set to 'Incomplete Sessions' when using this for automatic attendance reminders.

**Attendance From Date: **The lookback period start. In the example, its looking back to the start of the current week. It will only ever include currently active courses.

**Attendance End data**: The lookback period end. In the example, its looking up to the end of the current week. It will only ever include currently active courses.



## Setting up an automatic report of attendance





![](https://api.archbee.com/api/optimize/EKIwCN-iYgDzwOgj04E1V/t_Uv4mn1OZO31xAFt_PWj_image.png)

**Title **- The name of this rule, please use something descriptive to make sure its clear what it is doing.

**Description** - An outline of what this rule is doing

**Schedule** - Select the grey box to define how frequently this rule should run

**Enabled **- Is the rule enabled or not

**Test Mode **- If this is enabled it will only email alerts to the email address in the "copy emails to" field

**Copy Emails to**- An optional email address where all alerts can be sent to.

**Email Subject **- The subject of the email 

**Email Introduction **- The body of the email. Note that the digest report will render below this in the email.

**Format **- This should be set to 'Status tally by course students' when using this for automatic attendance reminders.

**Attendance From Date: **The lookback period start. In the example, its looking back to the start of the current year. It will only ever include currently active courses.

**Attendance End data**: The lookback period end. In the example, its looking up to today. It will only ever include currently active courses.

![](https://api.archbee.com/api/optimize/EKIwCN-iYgDzwOgj04E1V/UCLjoY6Veqvs4_nRttUcr_image.png)