Time Based / Clock Hour Attendance Recording and Reporting
aPlus allows for the recording and reporting of attendance using clock hours and minutes.
Note that if you do not manually alter the time in or out, then the student is credited with the minutes for the full duration of the session. There is no need to enter the time in and out if no adjustment is needed.
Ensure you are in the correct Section (1), then enter the Student item in the navigation (2). To enter a specific session, then select the column header of the session (3).
Inside of the session that you are recording attendance for, you can edit the time in and time out for students by selecting the clock icon. This will allow for the entry of time adjustments, in addition to the attendance statuses.
Adjustments can be entered as actual times, or by using minute adjustments. Where no adjustment is made, then the time in and out default to the class start and end times for reporting, but will remain blank in this screen.
- Instructors can view the minutes or hours attended by navigating to reports
- Then Contact Hours
- Then manipulate the settings. Choose the units (mins / hours).
- Default Duration can be ignored in most cases. If a session has no duration for any reason then this default duration would apply.
- Time in/out based should be selected when using the manual time in and out adjustments for recording attendance/
- If the course has multiple sections then this toggle allows you to report across them all.
- Select Update to apply your settings.
Note that this can be extracted to csv or excel
Use the ‘Student Contact Summary’ report, found in the admin portal.
- Setup a report as you normally would, selecting courses, time ranges, and level of grouping. (See the next page for help selecting courses)
- Select Minutes
- Select Time in / Out based (this is critical to ensure the manual time in and out overrides are considered.
- Run the Report
Select the blue course selection button.
Select your sub accounts that you wish to report across. Hold shift to select multiple.
Skip the qualification tab
Open the Course Tab
This screen is simply a filtering screen to help build the list of courses you would like to report on.
Here in box 2 we are showing that we are running this report for all course that are active as of today.
In box 3 we have it set in manual select mode, where (using the shoft key) you can select the specific courses you would like to report on. The faster option is to select “All matching courses”
Then select 4, Complete selection.
- Save the report to your ‘My Reports”, or Share it, or schedule it to email out (note that this is student information and extreme care should be taken with respect to using email options)
- Export the report using the export Icon.
- Change the report, or fine tune it (you can also do this to saved reports, meaning saved reports can be an excellent starting point for new reports)
- Change to Data View, allowing for sorting. This is also a better view for extracting data to excel spreadsheets as it fills in blank rows that are left blank for readability in Matrix view.
