Instructor Emailing (Attendance Reminders)
Introduction
Instructor emails allow you to setup automated reminders for when attendance has not been collected in a timely manner. Automated attendance digests (reports) can also be sent out.
Important Notes:
When using this feature for the first time, please ask your account rep to ensure instructor emailing is enabled in the settings.
To Access Instructor Emailing
In the admin portal, navigate to Admin -> Attendance Notifications
Your existing rules/alerts and the option to create a new one, are on the right hand side.
Configuration Screen
Configuration
Title: A useful name for future reference. This will show as the name of this alert on the main alerts page. It is not the email reminder subject.
Description: A useful description of that the alert is doing. It is not the body of the alert email.
Run Schedule: Setup the schedule for how often this rule should run.
This can be setup to run at many different intervals. From multiple times a day (useful for immediate alerts), to daily/weekly/monthly.
Example - Multiple times a day (every 60 minutes for 10 hours)
Example - Weekly every Friday.
Enabled: Enable or disable the rule (this can also be achieved by using the "run until" option in the scheduling)
Test Mode: Enabling this setting will force all alerts to go to the "Copy emails to" address only. It is recommended to use this when first setting up a rule to ensure it runs as anticipated.
Copy Emails to (optional): If you would like a copy of each alert email to be sent to an address, please enter it here. This may result in a lot of emails.
Email Subject: The subject of the email alert message.
Email Introduction: The introduction that will be placed at the top of the email body. The rest of the email will be automatically generated. See the Format field.
Format:
- Incomplete Sessions: This option should be used for generating emails for sessions where attendance is incomplete. A list of the sessions for incomplete attendance, that fall within the data range parameters below, will automatically appear here.
- Status Tally by Course Students: This option will generate a digest of students attendance by course.
- Status Tally by Course Session Students: This option will generate a digest of students attendance by session for the course.
Attendance to Query:
Attendance From Date: The beginning point for which the items in this alert should be included.
Attendance To Date: The end point for which the items in this alert should be included.
Example Emails Format
Incomplete sessions
Attendance Reminder Please complete your attendance from this week. If you have questions or don't know why you are receiving email, please email [email protected]. 1 Nov 23 - 7 Nov 23 23/WI MECH-105 23/WI Introductory Mechanical (MECH-105) 23/WI Introductory Mechanical (MECH-105) Timetable 16 Nov 23/WI FPR-453 23/WI Forestry 543 (FPR-453) 23/WI Introductory Mechanical (FPR-453) Timetable 16 Nov (This copy has been sent to this address as configured for Attendance Notification Schedule ID # 1)
Status Tally
